Checklist: reviewing a transport enquiry for industrial goods

Plan your transport

Go through the enquiry based on the specific shipment: are all units travelling assigned, do the dimensions apply to the current packaging, do the contacts know the project, are collection release and receiving window confirmed? Open details get a responsible contact and an expected date. Save the version sent internally so that later changes can build on it.

The five blocks of a complete enquiry

Goods: exactly what, in what condition, with which accessories. Packages: number, dimensions, weight, stackability. Locations: collection and destination address with gate, ramp and contact. Dates: readiness for collection, requested date, fixed and flexible times. Responsibilities: handling equipment on site, releases, goods value and desired cover. Covering these five blocks helps reduce follow-up questions when preparing the quotation.

What may remain open

Final crate dimensions, the exact time or the final receiving contact may be open at first, as long as they are marked as open. Route, type of goods and a rough idea of dimensions and weight should not remain open – without them no meaningful assessment is possible.

What matters

Have purchasing check references and shipping check packages
Compare stated dimensions with the current packaging
Give open details an owner and a date

Good to know

Plan your transport

Does every detail have to be fixed before I send the enquiry?

No. A first enquiry with clearly marked open points is explicitly welcome. State who will complete them and by when. We review the known basis and only ask specifically for what is still missing for the quotation.

Transport solutions

01

Combining purchasing and engineering input in one transport enquiry

Purchasing knows the order and the date; engineering and shipping know the real condition of the goods. A transport enquiry that combines both leads to a firm quotation faster. We work with one lead contact on your side and direct follow-up questions to the person who can answer them.

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02

Submitting changes to a transport enquiry cleanly

In ongoing industrial projects, quantities, packaging or readiness often change after the first enquiry. That is not a problem as long as the change is unambiguous. Send us only the changed items with reference to the existing enquiry – we update quotation and planning in a targeted way without starting from scratch.

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03

Combining order and receiving references for the handover

Purchase order number, supplier shipping reference, goods receipt number: the same shipment has a different name at every point. We carry the references needed for collection and handover into the transport documents so that the supplier releases the right goods and your recipient can assign them to the right order immediately.

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Reviewing the transport enquiry together before sending

Plan your transport

The five blocks of a complete enquiry

What may remain open

What matters

Countries & routes

Plan your transport

Transport solutions

Combining purchasing and engineering input in one transport enquiry

Submitting changes to a transport enquiry cleanly

Combining order and receiving references for the handover

Let’s get your project moving.

Route & cargo

Add transport details

Goods value and clarification (optional)

Contact & overview